Your digital workspace exists to increase productivity and efficiency, enhance communication and collaboration, boost performance and experience, and cut operational costs. It’s a no-brainer when leading a remote workforce, but every contemporary company relying on technology implements it to manage apps, devices, and data.
6 ideas to transform and secure your digital workspace
How can you ensure this technology framework helps you achieve the goals above and drives your business to long-term growth?
You can start with the following steps to transform and secure your digital workspace. This guide is also suitable for anyone working from home, be it freelancing or on personal projects.
1. Implement a productivity hub
A productivity hub is your go-to system for ensuring you work with a shared perspective and enjoy a frictionless experience. It lets you connect and manage all apps, tools, processes, and data in one centralized place.
Users can organize files, documents, meetings, and tasks, communicate, collaborate on the platform, and stay aligned with their goals. You can break organizational silos to ensure everyone has a unified vision and embraces teamwork.
Productivity hubs are essential for preventing app overload in teams working with multiple disparate tools and apps. They merge them into one platform to supercharge productivity, eliminate digital clutter, and streamline daily tasks.
Furthermore, you can transform your browsers into productivity hubs. All it takes is some intuitive software, letting you organize all your tasks in one convenient place. After all, it is about time to find a suitable use case for your browsers’ homepages, right?
2. Harness the power of platform extensibility
Platform extensibility means extending software without changing its original code. It lets you add more functionalities to tailor a specific solution to your changing needs.
Don’t confuse extensibility with scalability. The latter means changing a system to accommodate growth and meet high demand or scaling down in times of uncertainty.
Extensibility lets you adapt to market, business, or consumer changes and grow without rebuilding your system or starting from scratch. It makes your digital workspace more flexible and your business more agile.
This step is crucial if you have proprietary software. Embracing this innovative architecture will help you quickly update features, add new capabilities, automate third-party integration, and enable seamless data portability.
3. Embrace workflow automation
The more apps you use, the more challenging it is to streamline the workflow and complete projects within deadlines. Automation is your best solution.
Workflow automation means letting software complete various repetitive tasks without human input. It works with triggers that activate specific tasks according to predefined rules, saving time significantly.
For instance, you can automatically send contact details from your email or contact management app to your CRM system. You can integrate your CRM with project management software to unify collaboration between marketing, sales, and customer service teams.
You can automate employee onboarding, expense reports, invoice generation, data procurement, customer support tickets, vacation requests, lead management, and many other routine tasks.
4. Cybersecurity training
Regular workplace cybersecurity training is critical for keeping your sensitive business data safe and secure. Raising awareness of cyber threats and educating employees on avoiding them will help prevent data leaks and breaches.
This training should teach your employees responsibility for corporate data, the importance of multiple security layers, and crucial measures to keep potential cybercriminals at bay.
The essential cybersecurity training topics to tackle are:
- Email security.
- Phishing attacks.
- Removable media.
- Social engineering.
- Safe internet browsing.
- Public Wi-Fi.
- Malware awareness.
- Mobile device security.
Cybersecurity training is paramount if you have a bring-your-own-device (BYOD) policy or remote employees. Their potential negligence could be detrimental to your business.
They might open the door to hackers through phishing emails and other traps, letting them creep into your corporate network through infected devices.
If you work on personal projects, you can find many cybersecurity-related courses that will help you protect your activities.
5. Restrict data access with user permissions
User permissions are ideal for securing your digital workspace because some employees might fall victim to a cyberattack even after extensive training. Hackers use sophisticated methods to breach defense walls and steal sensitive data. You wouldn’t want compromised accounts to jeopardize your entire corporate network.
Allow access only to files specific employees need, preventing them from viewing sensitive business documents and data irrelevant to their daily tasks.
You’ll reduce access points for potential hackers and mitigate the risk of expensive, reputation-damaging data breaches.
6. Safeguard data with a VPN
A VPN (Virtual Private Network) is one of the best lines of defense against cybersecurity attacks. It can safeguard all devices on your corporate network through an encrypted tunnel for internet connections.
After you download VPN applications and connect to their servers, they create a secure tunnel for your data. Thus, a VPN reroutes your encrypted internet traffic through a safe route. Then, you are more likely to prevent attempts to snoop on your activities and steal data.
It’s perfect for office, remote, and hybrid teams. Consider installing it on all devices and encrypting internet connections over public Wi-Fi. It can disguise your traffic and make it impossible for external users to decipher data, perfectly securing your digital workspace.
A digital workspace extends your physical office’s limits, enabling employees to communicate, collaborate, and share knowledge seamlessly.
Transforming it to empower your workforce and securing it to protect business data will help you turn your company into a well-oiled machine continuously pumping out sales and revenue.