How to create folders in my Gmail account? Do you want to sort your email with filters and labels? Stay with us!
Having an email is an almost universal requirement to be able to actively participate in the digital world. Thanks to this, you can register and receive information from many sites of vital interest; it is a very valuable service and form of contact. Therefore, the order is important.
To achieve this, the Google messaging tray offers you different functions, such as grouping emails in Gmail and activating filters.
Thanks to this, it is possible for you to organize your email in folders, giving you a better distribution of your information.
The best of all is that you can enjoy these benefits, even on your Android or iOS Smartphones, something especially useful for day to day. And, above all, it will allow you to keep a careful chronology of your communication with each person or company.
What are Gmail labels? – How Gmail labels work
Before we dive into the step-by-step way of putting labels on email, we think it’s prudent to define them first. After all, although they are usually referred to as folders, they work closer to real labels, something more characteristic for Gmail.
These sections allow you to indicate certain messages with the connotation of your preference, be it subjects, people or dates. For example, to differentiate messages from work or set filters in Gmail to denote multiple senders.
It is their most basic objective, however they can also function as a digital filing cabinet.
That is, you can assign folders a common element in each message, be it the presence of a word or an email. In this way, Gmail labels become automatic when classifying new emails that arrive at your inbox.
As a result, the management of important content is exponentially improved and you gain greater control of what arrives and leaves your correspondence. That is why thousands of users see it as necessary to create folders in Gmail, being easy, fast and very beneficial.
How to create folders in my Gmail account
Finished with the previous point, it is time to go directly to what concerns us: Create labels and filters for Gmail. As we mentioned earlier, this is very simple and will not take 5 minutes. Just follow each step to the letter and you’ll be done before you know it!
STEP 1 – Create the label
This first part is very simple and consists of entering your email to have your options at your complete disposal. Once this is done, you must locate the option ” More “, in the left options panel of the inbox, and press it to display it.
Once this is done, you will have a list of options in front of you, including “ Create new label ”. When the actions you will have completed the first part of how to create folders in Gmail, Congratulations!
STEP 2 – Give it a name
With the Gmail section to move emails to the respective folders already created, you will continue with an important step: Choose the name. You are completely free to assign it whatever you like, but we recommend that the folder names represent their content well.
Mainly, because this helps to better organize the email hosted in each of the folders.
You don’t have to be afraid of being unspecific, as you will have ways to manage your labels later, as a way to better group emails in Gmail. This is the ” Sub-tag “, with which you will have special categories for your messages. For example, “Work» Bosses ”.
STEP 3 – Define the emails
If you already know how to create folders in Gmail, both for PC and mobile, then you only need to give it the use for which they were born. That is, put into practice what motivated you to form the labels in the email: Assign the messages to their respective spaces.
Achieving this is almost as fast as all the previous steps, only here you must take your time choosing each email. Once you locate one of your objectives, you must mark the box of the message or checkbox, to mark it among the pile.
And, later, locate the option of ” Labels ” in the upper bar of the inbox. When pressed, the catalog of folders that are currently in operation as labels for your Gmail will be displayed. Select the relevant one and you will have completed this process.
STEP 4 – Add personality
Basically, you have already enabled what is necessary so that you can organize your email in folders of your own authorship. Is there anything left to do? Of course! As pointed out before, you can edit and change the color of the Gmail labels.
This makes it much easier to identify the messages once they arrive in your email. To do this, you must locate the folder in the left panel of the inbox and the three-dot symbol with which to access its configuration menu. Once this is done, you will see the option “ Label color ”.
Once here, you can change the color of the labels of your Gmail account between 24 shades, or even create your custom colors.
This is up to you, and how you want to organize your email around your filters and labels.
Create filters in Gmail – Automatically assign messages!
Everything is perfect so far, but the task of manually classifying emails is not very attractive and Google knows it. To solve this, it provides you with automatic Gmail labels, capable of redirecting messages to your file cabinet through filtering.
What does that sound better than? Well, it is something that you can configure to your liking and in such a simple way that it even seems a lie. You just have to follow the following steps and you can enjoy great benefits.
STEP 1 – Create the filters for Gmail
To begin, you must locate the email search engine, more precisely, the arrow on its right side. Once located, you must activate it so that a menu with sections to fill in is displayed for you. This will be the first step in creating filters for Gmail.
STEP 2 – Complete the information
Fill in each section of the box with all the necessary information so that the filters in Gmail can classify the messages by various senders. Not only with the email address where the messages come from, but those that connect with you or someone else.
You should not forget to place the words that you are sure are a great reference for the filter to take them into consideration. For example, if you enter “Market”, all emails with that word will be linked to the label where you assign the automatic selection.
You can also indicate a period of time, as well as a size per estimate per message. In this way, you can create folders in Gmail that can be easily consulted from your mobile, be it Android or iOS. After this, you must press ” Create Filter “.
STEP 3 – Put the filter on the label
Once you have an email with filters and labels created, you just have to select where each thing will be positioned. In this case, you must search in your Gmail where the emails are going to be moved, that is, to which folders you have made.
To achieve this, you will be shown a box with many options. You should look for the one that says ” Apply the label ” and select from your catalog the one that is ideal for your newly made configuration.
At this point, we will only have to select ” Create Filter ” once again. And, as a result, creating the folders in Gmail will have been worth the time invested, now having automatic content reception.
Remove labels from email
Of course, if you no longer have a need to maintain a tag (or if you created one by accident), you are fully capable of removing it. This has no loss and is that, in fact, you can select this option within the same creation process indicated above.
In this case, you just have to click on the menu symbol shaped like three dots on the respective label, displaying its different options. Among them, you can find in the last part the section ” Remove tag “. Once selected, you are done.
Create folders in my Gmail account from a mobile phone
Certainly, creating Gmail folders on every mobile phone is not possible. Specifically in those that have the Android system as the main support, although they can manage the operation of the labels from their Gmail account.
On the other hand, the iOS platform does leave you such freedoms, which we will describe in detail below.
IOS System (Create and Manage)
Once we have access to the Gmail application on our iOS device, we must start it in order to reach the different management options. With these at our fingertips, we must choose the option ” Create label ” in the left sidebar.
Up to this point, there doesn’t seem to be much different from labeling email using a different device. Except for the fact of certain limitations, for example, the impossibility of creating “sub-labels” from an iPhone or iPad.
Also, the linking process to make Gmail labels automatic is more streamlined. Here, assigning a type of message to one of the folders created only consists of registering the sender and that’s it. It is very simple.
Android System (Manage)
From the Android platforms we will not be able to create labels, but we can use the existing ones to select how to organize the email in folders. For example, selecting an email to alternate between different spaces.
This can be done easily by selecting the ” Change label ” option once you select the message. You can locate this section in the three points that symbolize the configuration, in the respective label located in the left panel of the inbox.